When it comes to acquiring insurance in the modern era, convenience has emerged as the undisputed victor. The usage of free electronic signature software by insurance firms allows them to avoid the hassle of printing, scanning, faxing, or emailing back signed documents. Because transactions may be completed whenever and from wherever the user chooses, there is no need to waste time filling out paperwork that is printed out on paper.
There is a dizzying array of electronic signature options available on the market today. All of them, to varied degrees, offer benefits that reduce the amount of money spent and the amount of time spent. Because there are various electronic signature products on the market, it is essential to make an informed decision.
There is a huge variety in the systems in terms of the features they offer, the benefits they provide, and the prices they demand. What characteristics should you look for when selecting software to use for digital signatures in the insurance industry?
A Suitable Method for the Administration of the Organization
When considering your choices, you should give some thought to the electronic signature alternatives that are currently available to insurance agents. Depending on the specifics of the situation, integrating electronic signature solutions with agency management systems could end up saving both time and money.
It is important for the back-end system of your company as well as the software used for electronic signatures to be integrated. This will allow papers that have been digitally signed to be saved in both systems. For instance, the GBS platforms offered by Vertafore and QQSolutions can be accessed through the technology provided by Vertafore on behalf of QQSolutions.
How Much Time Does It Take to Get Setup and Train?
Training and configuration of software for electronic signatures should not take more than a minute to complete. The quality of the user experience is one of the first things that can indicate whether or not an online signature service is appropriate.
Many of the other capabilities that eSignature businesses offer are not necessary for professionals working in the insurance industry. Choose software that even your employees with less experience with technology will have no trouble understanding and installing.
What Specific Forms of Defense Are Made Available?
Electronic signature management systems used by insurance firms ought to implement the same AES 256-bit SSL encryption technology that is utilized by financial institutions.
Password protection and electronic signature systems that are encrypted using an RSA key are two additional layers of security that should be considered.
Inquire about the data servers, the availability of backup power, and the internet connection options offered by the company.
Is It Easy to Make Use Of?
The most effective program for signing documents has to be user-friendly for the individuals who will be utilizing it. For electronic signatures, DocuSign Competitors ought to be able to sign all of your signatures with the same uncomplicated method, regardless of the kind of document you’re signing. This is because electronic signatures are standardized.
You should be able to store all of your documents in a single location if you are using a reputable electronic signature solution. If you do this, you won’t have to worry about storing documents in a number of different places; instead, you’ll be able to access them quickly and easily from anywhere in the world at any time. If it’s at all possible to avoid it, you should avoid using technologies that require scanning, downloading, and modifying documents.
Does It Meet the Standards of the Industry?
In the United States, the E-SIGN Act and the Uniform Electronic Transaction Act (UETA) are the laws that govern the use of electronic signatures. The use of electronic signatures was significantly influenced by the passage of both of these pieces of legislation.
ACORD’s standards govern the use of electronic signatures in the insurance industry. These standards include verification requirements, record-keeping requirements, consumer disclosure requirements, and requirements for recording the signer’s purpose. In order for electronic signatures to be legally enforceable and to achieve the same level of enforceability as paper transactions, various requirements and standards need to be satisfied.
Are You Able to Sign While You’re on the Road and at Your Job?
One of the numerous benefits of using electronic signature software is the ability to modify the process in accordance with your specific requirements. On the other hand, the nature of a solution has a significant impact on the degree to which it can be adapted to other circumstances. When it comes to getting the most out of your electronic signature software and providing as many signing options as possible to both you and your clients, the optimal solution is to use a system that permits signing both in the office and on mobile devices.
Once you have this ability, you and your clients will be able to devise a method for signing documents. Customers should be able to sign any document, regardless of where they are or what device they are using, whenever they choose to do so. It is critical to ensure that it is simple for your clients to sign documents using a tablet or a personal computer. This eliminates the need for you to cope with a mountain of paper or waste time paging through it.
Your company may experience an increase in revenue as well as an improvement in the quality of the service it provides to customers if you switch to using electronic signatures for insurance transactions. With all of these positive aspects, it’s difficult to imagine anything that could possibly go wrong.
You can do the same for your agency to help clients limit the risk exposure they face, and you can help clients do the same for themselves by completing in-depth research on every electronic signature option you look at. Collect information concerning the past performance of all of the insurance companies. Before settling on a course of action, it is important to discuss the matter with your fellow employees and conduct some preliminary research to guarantee that the electronic signature providers you choose will be beneficial to only your own company.